The home of South African Morse code operators

Club constitution

1. Name

1.1. The Club shall be known as THE COOL CW OPERATORS CLUB.

2. Aims and Objectives

The aims and objectives of the Club shall be:

2.1.1 To further the interests of its members in all aspects of amateur radio, in particular the Morse Code.

2.1.2. To provide an amateur radio communication service to the community when required.

2.1.3. To further the aims of the South African Radio League.

2.1.4. To promote the use of the COOL system and Evaluator.

3. Membership

3.1. Membership shall be open and free of charge subject to the discretion of ZS6BNE and ZS6MSW (Founding members). Membership shall be free and by association, no money will be involved or change hands.

3.2. The COOL System PIN allocation list will serve as a list of members.

3.3. The club relies on active membership. The COOL evaluator is used to monitor activity.

3.4. All members shall abide by the Constitution of the Club. The Committee shall have the power to expel any member whose conduct, in the opinion of at least three-quarters of the full Committee, renders that person unfit to be a member of the Club. No member shall be expelled without first having been given an opportunity to appear before the Committee.

4. Membership of the Club’s Committee

4.1. The Club’s affairs shall be administered by a Committee elected at the Annual General Meeting via Skype / Zoom going forward. The Committee in whom the Club’s property shall be vested shall consist of:

4.1.1. A Chairman who will preside at all meetings at which he is present, via Skype / Zoom. No member may hold this position for more than two consecutive years.

4.1.2. A Vice-Chairman who will act as Chairman in the absence of the Chairman.

4.1.3. Ordinary Committee Members.

4.1.4. There shall be no fewer than two Ordinary Committee members. Additional members may be co-opted onto the Committee as required.

7. Proceedings of committee members

7.1. The committee may meet and adjourn as it deems reasonable.

7.2. Questions arising at any meeting shall be determined by a majority of votes of the members present via its WhatsApp Group.

7.3. If at any meeting the chairman or vice chairman is not present within ten minutes after the time appointed for holding the meeting, the members present may elect one of their number to be chairman of the meeting.

8. Annual General Meeting

8.1. A quorum will be seen as consisting of the committee members plus two additional club members.

8.2. The agenda for the meeting shall be as follows:

8.2.1. Notice of meeting via WhatsApp.

8.2.2. Apologies for absence.

8.2.3. Chairman’s report to be discussed via a Skype / Zoom meeting.

8.2.4. Secretary’s report.

8.3. Election of a new Committee shall be held every two years via a Skype / Zoom meeting and tallied via a WhatsApp vote amongst current members. Election of a Chair and Secretary will also be completed at the same time.

8.4. The Secretary must inform all members of the date and time of a AGM no later than a month prior to said meeting

9. Special General Meeting

9.1. The Secretary must inform all members of the date and time of a AGM no later than a month prior to said meeting

11. Amendments to the Constitution

11.1. The Constitution may only be amended at a Special General Meeting called for that purpose and requires a 2/3 majority for changes to be effected.